TEAM MANAGER INFORMATION

The role of the team manager is to help alleviate some of the workload on the coaches by handling, or delegating some of the smaller tasks associated with organizing the team and serving as a line of communication between the club registrar and the parents. It is STRONGLY recommended that the mindset be that the team manager is responsible for getting OTHER parents on the team to do the work rather than doing it all himself/herself.  Really the only hard requirement is that IYSA requires us to background check the managers (more details on that later).  Sometimes coaches don’t mind handling some of the tasks, so it is up to the individual coaches and managers to operate as a team and divide up the work.  Below are some common ways the team manager could help the coach.

Occasionally the club registrar will need documentation for a player, or the club treasurer will need to collect payment from a player.  The team manager could help the registrar and the treasurer by serving as a line of communication with the parent in case normal communication methods fail.

The D3 league requires that each team is responsible for setting up one net and 2 corner flags for the games.  The club will provide each team with a net and corner flags.  The team manager could help the coach by arranging to get the nets from the club and recruiting parents to bring the net/flags to the games and perform the setup and tear down as well as communicating with the club if any replacements are needed.

The parents should setup the net/flags at least 15 minutes before the game so that the coach has the option to involve shooting in the team warmup.  There could be a couple of parents assigned to always handle the nets/flags, or it could be done on a rotating basis.

This will help the coach focus on warming the team up and preparing them for the game, as well as reduce the amount of gear they have to carry around the fields.

It is very useful for the team to have a team bench for the substitutes to sit on and a shelter to protect them from the sun. or wind, or rain.  The exact equipment provided by the club may vary depending on the team.  The team manager could help by recruiting parents to bring the bench/shelter to the games and set it up prior to the game as well as communicating with the club if and replacements are needed.  There could be a couple of parents assigned to always handle the nets/flags, or it could be done on a rotating basis.

This will help the coach focus on warming the team up and preparing them for the game, as well as reduce the amount of gear they have to carry around the fields.

The D3 league requires each team to have their IYSA approved roster and player cards for all the players on the team.  The club registrar will prepare the roster and player cards.  The team manager can assist the coach by working with the registrar to obtain the roster and cards, and then have them on hand at each game.  This will help the coaches focus on warming the team up and preparing them for the game.

This varies by team. It’s usually decided by the team family. Coaches will send out a survey with several tournaments that they are interested in and then parents can respond with their child’s availability and interest level. Once tournaments are decided, each player is committed and responsible for payment of travel and tournament fees. Tournament fees are separate from tuition fees and typically range from $40-$60 per player.  Typically, teams travel for two tournaments a season. Some of the locations we have traveled to in the past include St. George, Jackson Hole, Yellowstone, Twin Falls, Pocatello and Las Vegas.

If the team chooses to go to tournaments, the tournament organizers will often require a team official to go through a check in process.  The exact details of the process might depend on the tournament.  The team manager can help the coaches by working with the tournament organizers to complete the check in process and communicate with the club registrar for any documentation that the tournament might require.

We ask that all teams that would like to register for tournaments please be organized and allow sufficient lead time for registration and payment. The process for signing up for tournaments is as follows:

1. Coaches determine, based on input from players and families, which tournaments their team will attend. Ensure that the player commitments will allow for enough players each day of the tournament (including Sunday Play).
2. Send your roster to the Registrar at least 3 weeks (5 weeks for State and Directors Cup) prior to the tournament to confirm roster accuracy. Once approved by Registrar, sign up for the tournament.
3. Send roster, amount to be paid for tournament, and contact information for payment of fees to Treasurer.
4. Treasurer will take care of payment of the tournament fees from the Storm account and will divide the tournament fee by the number of rostered players and add assessments to player accounts in GotSport. An additional $1-$2 will be added to the assessments to cover credit card fees charged to Storm. Player tournament fees should be paid prior to the tournament or the player may not be able to participate.

The team manager can help the club and coaches by recruiting parents to fill some of the other volunteer roles such as:

• Social coordinator
• Travel coordinator (if the team travels to tournaments)
• Fundraising coordinator